FINANCE SCRUTINY SUB-COMMITTEE
VOIDS FORMULA
SECOND DESPATCH
Date and Time: Thursday, 4 September 2008 7.00 pm
Venue: Room 8, Lambeth Town Hall, Brixton Hill, SW2 1RW
Democratic Services Officer:
Democratic Services
London Borough of Lambeth,
Lambeth Town Hall, Brixton Hill,
London, SW2 1RW
Despatched: Wednesday, 27
August 2008
Matthew Mannion
Tel/Voicemail: 020 7926 2225
Fax: 020 7926 2361
Email:
mmannion@lambeth.gov.uk
Website:
www.lambeth.gov.uk
MEMBERS: Councillors ROBBINS (Chair), TRUESDALE (Vice-Chair),
C. BENNETT, MORRIS and SABHARWAL
SUBSTITUTE MEMBERS: Councillors CAMERON, DODSWORTH, HIPWELL and
PALMER
AGENDA
Appendices to reports- bulky appendices are published on the Website
www.lambeth.gov.uk and can be obtained from report authors/Clerk or at the meeting.
They are not circulated with the agenda.
PLEASE NOTE THAT THE ORDER OF THE AGENDA MAY BE CHANGED AT THE MEETING
Page
Nos.
2. Long Cycle Voids Update Report
1 - 28
(Report 135/08-09)
All Wards
Non-Key Decision
Executive Director of Housing Regeneration and Environment
Contact: Claire Drummond 020 7926 2751
E-Mail:
cdrummond@lambeth.gov.uk
London Borough of Lambeth
Finance Scrutiny Sub-Committee – Special Meeting 04/09/08
ADDITIONAL INFORMATION REQUEST
Long Cycle Voids
1. Background/Context
1.1 Following consideration of draft reports by the Chair and Vice-Chair of the
Finance Scrutiny Sub-Committee additional information was requested to
supplement the report on Long Cycle Voids (agenda item 2) and to assist
members in their scrutiny of the matter.
1.2 The responses to these questions will be material to the discussion held on 4th
September, will be provided to all members of the Committee and will be made
available to the public in accordance with the council’s access to information
rules.
2. Consultation
Name of
consultee
Department Date sent Date
response
received
Comments
appear in
report para:
Internal
Richard Hornby DD Finance & Resources 29.08.08 2.09.08 Throughout
Greg Carson Legal and Democratic Services 29.08.08 1.09.08 None
Conrad Hall DD Corporate Finance 29.08.08 1.09.08 None
3. Reasons for Consideration
3.1 The following reasons for consideration will be provided if required:
The Chair is of the opinion that although this information will not have been
available for at least five clear days before the meeting, nonetheless it should be
considered because of the special circumstances that failure to receive the
information at this meeting will compromise the committee’s ability to conduct
thorough and effective scrutiny of the matter.
4. Additional Questions
4.1 The following additional information was sought from officers:
1 Confirmation of the accuracy of the figure of 376 Long Cycle Voids (LCVs)
at 2nd April 2006 (see appendix 1).
2 The latest figures for LCV numbers in the borough excluding temporary
decants (see appendix 2).
3 An indication of which of the current voids were in their current LCV status
prior to 2nd April 2006 (see appendix 2).
4 A copy of the delegated decision of July 2002 referred to in 1.3 of the report
(see appendix 3).
5 A copy of the Housing Performance Digests for March 2005 and March
2006 (see appendix 4 and 5).
6 How long has each LCV been empty for (see appendix 6), including:
Agenda Item 2 Page 1
• How many properties have been removed from the LCV list in the
period March 2006 until now;
• What caused them to be taken off of the list;
• If they were brought back into residential use, what was the cost of
repairs required to bring them to a lettable standard?
7 When did the existing policy review commence, who initiated this and what
is the timetable?
5. Commentary
Accuracy of the figure of 376 LCVs at 2nd April 2006
5.1 Officers can confirm that on 2nd April 2006 the number of LCVs were as follows:
Total
LCVs 458
Temporary decants 82
LCVs excl. temp decants 376
5.2 The figure of 82 can be seen on page 7 of appendix 1 under ‘Major Works
Decant’.
Current LCVs excluding temporary decants
5.3 Officers can confirm that as of 22nd August 2008 (the latest available set of
figures) the council has 393 current LCVs excluding temporary decants (see
appendix 2).
Current LCVs’ status prior to 2nd April 2006
5.4 Appendix 2 displays all current voids (as of 10th August) and indicates those that
were void prior to 2nd April 2006 and those that were in their current LCV status
prior to 2nd April 2006.
5.5 109 of the 393 current LCVs at 22nd August 2008 were void before 2nd April 06.
5.6 57 of the 393 current longcycle empties at 22nd August 2008 were in their current
longcycle void status before 2nd April 06.
5.7 This means that there are 52 current longcycle empty dwellings which were void
before 2-Apr-06, but which weren’t in there current longcycle void status at the
date. These 52 properties will have been void, but in another void status at that
time - many will have been in another longcycle void status at that time, some will
have been squatted, and some may have been in use as shortlife. It is also
possible that some will at that time have been considered as shortcycle voids,
before a later assessment was made that they were in fact longcycle.
How long have the LCVs been vacant?
5.8 Appendix 61 includes the figures for the length of time properties have been void,
although these are in weeks rather than days.
1 Please note that officers have not been able to access a list of the 376 properties recorded
as LCV on 2 April 2006, but have been able to access a list of LCVs recorded the previous
week, when the figure was 361.
Page 2
5.9 The analysis notes that 110 are still void and 251 properties have been removed
from the list and the reasons given as follows:
• 42 have been Relet, and are now Tenanted
• 15 have been Sold Leasehold at auction
• 12 have been Sold Freehold at auction
• 105 have been Demolished
• 77 have been Stock Transferred
5.10 It has not been possible to extract the costs of the voids removed at this point as
no report currently exists to capture this information, and there was not the time
available to obtain this information manually or go into each record.
Policy review
5.11 The policy review has been a piece of work undertaken by the Housing
Disposals Group (HDG), which is an officer meeting that reviews progress on
properties agreed for disposal and discusses other properties that may
subsequently be approved for disposal. This group meets every 6 weeks and
consists of officers within Strategy and Partnerships; Valuation and Asset
Management Services and Lambeth Living.
5.12 Following a weekly update with the Cabinet Member on 2nd May 2008 an
instruction was given to review to explore the option of retaining and refurbishing
properties. HDG, subsequently started work on a disposals policy on 9th May
2008 and a final version is to be presented back to CMH in September.
6. Appendices
Appendix 1: Extract from week 52 Empty Homes Weekly Report (2nd April
2006).
Appendix 2: Long Cycle Voids - Week 18 (10th August 2008)
Appendix 3: Delegated Decision Report, July 2002: Model for evaluating high
cost void disposals
Appendix 4: Housing Performance Digest March 2005
Appendix 5: Housing Performance Digest March 2006
Appendix 6: Long Cycle Voids at 31st March 2006 and status of these at 10
August 2008
SORRY HAD TO CUT IT SHORT TO LONG! FOR MESSAGE.
HOT TIP IF YOU HAVE GIVEN YOUR NAME AND GOT A REPLY FROM LBL DO A DATA REQEST ACT TO FIND OUT WHAT WHAT THE INTER OFFICE COMM WERE TAHT GOT YOUR DESCISION